QuickBooks Desktop Edition: Advanced Course

This course is taught by a live instructor and is available in two class formats:

1. Live Online for Individuals
2. Onsite/Online for Private Groups

Memorized transactions in QuickBooks Desktop are a useful feature that can save you time by helping you automate common tasks. They allow users to create and store templates for frequently used transactions such as invoices, bills, checks, deposits, and credit card charges. The stored information will automatically fill in the necessary fields when creating similar transactions in the future, saving users the time of manually entering information each time.

Memorized transactions also allow for a greater degree of accuracy and consistency in data entry. Additionally, memorized transactions can be set up to automatically enter regularly at specified intervals, such as weekly or monthly. This can help keep customers informed on when they should expect payments or invoices and can help businesses maintain consistent records. QuickBooks Desktop provides an efficient way to manage your business finances with its memorized transactions feature.

Custom forms in QuickBooks Desktop allow users to create their own invoices, sales receipts, purchase orders, credit memos, and statements for customers. By customizing these forms, businesses can make them look more professional and keep consistency across the company’s branding. They also make it easier for customers to understand billing charges quickly by clearly displaying the various items and their prices. This can help reduce disputes or confusion in the long run. Custom forms are also great for creating terms and conditions that customers must agree to before a transaction can be completed, adding an extra layer of protection for businesses. With custom forms, users have complete control over how their documents look and what information they share with their customers. QuickBooks Desktop allows users to set up custom forms with company logos, personalized invoice messages, contact information, and more.

In addition to the appearance of the form, custom forms also allow businesses to better track their finances. By designing different forms for various services or products that are sold, companies can accurately monitor their sales and expenses over time. This helps businesses better understand their financial performance and make informed decisions to ensure they are running a profitable business. Custom forms also help streamline billing processes, making it easier for customers to pay quickly and accurately.

Overall, custom forms in QuickBooks Desktop offer an easy and effective way to customize your company's documents according to your own needs and preferences. By doing so, businesses can better manage their finances, create a professional look for their documents, provide clear billing information to customers and protect themselves in case of disputes. Custom forms can be easily set up in QuickBooks Desktop with just a few clicks. With this feature, users can make sure that all of the company’s documents are consistent and professional, making it easier for customers to understand the company’s billing practices.

In QuickBooks Desktop, there are six main types of accounts that you can use to manage your financial transactions:

1. Bank Accounts - These accounts track the money flowing into and out of your business from a bank or other financial institution. You can also link bank accounts with QuickBooks Online to easily transfer funds between them.

2. Asset Accounts - These accounts track the financial value of assets you own, such as computers, furniture, and vehicles.

3. Liability Accounts - Liability accounts keep track of money that your business owes to suppliers, lenders, and other organizations or individuals.

4. Credit Card Accounts - You can create a separate account to track your business's credit card transactions.

5. Equity Accounts - These accounts capture the money that you and any other owners of your business have invested into the company.

6. Income Accounts - Income accounts allow you to keep track of money coming into your business from sales, investments, or other sources of income.

By using QuickBooks Desktop's various account types, you can get a better understanding of your business's financials and make more informed decisions about how to manage your finances.

Reports in QuickBooks Desktop are designed to provide users with a comprehensive view of their business finances. Reports can be used to track income and expenses, monitor profitability, review customer data, and more. They are customizable so that the user can tailor them to fit their individual needs. Reports are an essential tool for any small business owner who wishes to remain on top of their financials. QuickBooks Desktop provides a range of reports that can be filtered to provide the most relevant information for each situation. Reports are easy-to-read, graphical summaries that help users quickly identify trends in their business finances. Additionally, they can be run as often as needed and exported into other software programs or sent to third parties. The power and flexibility of reports in QuickBooks Desktop make them the go-to source for small business owners to evaluate the current state of their finances. By utilizing this feature, users can gain a better understanding of their financial situation, identify opportunities to reduce costs or increase profits and make more informed decisions about their business. Reports are an invaluable tool for any small business owner.

By taking advantage of the reports in QuickBooks Desktop, small business owners can get a better understanding of their finances and make more informed decisions about how to best manage their money. Reports help users gain insights into their current financial situation, identify opportunities for growth and cost savings, and make sure they are staying on top of their business finances. Reports are an invaluable tool that can be used to make the most informed decisions about how to best manage a small business and its finances. With QuickBooks Desktop's robust reporting capabilities, users can get the insights and information they need to succeed.

Graphs in QuickBooks Desktop are an effective way to visualize data from your business. Graphs display a wealth of information, such as trends and patterns over time, comparisons between different accounts or categories, and other insights about the financial health of your company. With these visual representations, you can gain insight into where your money is going and make more informed business decisions. This powerful tool can help you track expenses, revenue, and profitability to make sure your business is running smoothly. With a few clicks, you can quickly get up-to-date information about the financial position of your company—allowing you to make smart decisions for the future. Graphs in QuickBooks Desktop are a great tool for any business looking to gain insight into its financial position and make more informed decisions. With this powerful feature, you can easily track expenses, revenue, and profitability to ensure your company is on the right track. By taking advantage of the many tools QuickBooks Desktop has to offer, you can get a better understanding of your business’s financial health.

Sales Tax Management in QuickBooks Desktop is a powerful financial management tool that helps business owners to manage their sales tax obligations effectively. It allows businesses to track, file, and remit taxes collected from customers quickly and efficiently. With this feature, business owners can easily monitor the sales tax liabilities for each state or locale where they do business and accurately report their taxes to the governing agency. QuickBooks Desktop even provides automatic calculations based on applicable laws and regulations, saving business owners time from manually tracking and calculating their sales tax obligations. Furthermore, it enables businesses to view past due taxes or payments due on a certain date in one place for easy filing and payment processing. Ultimately, Sales Tax Management in QuickBooks Desktop makes it simpler for businesses to stay compliant with their sales tax obligations, reducing the risk of costly fines or penalties.

Overall, Sales Tax Management in QuickBooks Desktop is an invaluable tool that can help businesses save time and money while staying compliant with their sales tax obligations. With features such as automatic calculations, easy payment processing, and accurate reporting, business owners have the tools they need to properly manage their sales tax liabilities. As a result, businesses of all sizes can enjoy the peace of mind that comes with knowing their taxes are in order.

Online Banking in QuickBooks Desktop allows users to link their bank account directly with QuickBooks, giving them the ability to transfer funds, pay bills and reconcile accounts without having to enter information manually. It also makes it easier to stay on top of cash flow and manage expenses. With Online Banking, users can automate payments and reduce manual data entry errors. Additionally, users can easily download and categorize banking transactions as well as view current account balances. The robust features of Online Banking in QuickBooks Desktop provide businesses with the ability to stay organized, save time and maximize their resources. Furthermore, users can access financial information from any device with an internet connection, providing them with greater flexibility when managing their finances. With Online Banking in QuickBooks Desktop, businesses can simplify their processes and gain greater control over their finances.

Through the use of Online Banking in QuickBooks Desktop, users can streamline their financial management to save time and resources. The ability to automatically download and categorize banking transactions allows businesses to gain a clear view of their current account balances, enabling them to easily identify trends and make decisions accordingly. Additionally, businesses can more effectively manage their cash flow and expenses with ease. With the robust features of Online Banking in QuickBooks Desktop, businesses can maximize their efficiency and gain greater control over their finances.

Ultimately, Online Banking in QuickBooks Desktop is a powerful tool that provides businesses with the ability to stay organized and more effectively manage their finances. From automating payments and reducing manual data entry errors to providing greater flexibility when accessing financial information, Online Banking in QuickBooks Desktop offers businesses a whole host of features to help them streamline their processes and gain control over their finances.

Company files in QuickBooks Desktop are the main organizational tool for businesses. They can be used to store financial data, such as budgets and income statements, invoices and customer accounts, inventory items, vendor information, payroll records, and more. Company files can also be customized with additional fields or preferences depending on a business’s needs. They are the backbone of a business’s accounting system and provide an invaluable source of information for decision-making. With QuickBooks Desktop, businesses can easily track their finances and make informed decisions that help keep their operations running smoothly. Company files also offer a secure way to store data in the cloud, allowing users to access their financial information from any internet-connected device. QuickBooks Desktop is an ideal solution for businesses of any size that want to take advantage of the convenience and accuracy offered by cloud-based accounting software. With the intuitive interface, companies can quickly create company files and access important data when needed. It is a powerful tool for business owners who need to manage their finances in a secure, efficient, and accurate manner. With QuickBooks Desktop, businesses can easily keep track of their financial information and make informed decisions that help them stay on top of their operations.

Company files in QuickBooks Desktop can be backed up and restored at any time, ensuring the security of all financial data stored within the system. Furthermore, QuickBooks Desktop provides users with the ability to monitor their finances in real time and quickly identify areas of concern or potential opportunities. This can help business owners better manage their cash flow, analyze customer trends and optimize pricing strategies. With these features, companies have the tools they need to make informed decisions that help them reach their goals. QuickBooks Desktop is an invaluable resource for businesses of all sizes and can help them stay on top of their finances and make informed decisions.

Estimating, time tracking and job costing in QuickBooks Desktop help businesses maintain accurate records of costs associated with a project. Estimating allows businesses to keep track of their estimated expenses for materials, labor, overhead, and other related costs. Time tracking helps businesses determine how long tasks take and the necessary budget requirements to complete them. Job costing enables businesses to assign costs to each job and sub-jobs for easy tracking and analysis. QuickBooks Desktop helps businesses stay organized by providing a detailed breakdown of expenses and automatically generating reports that accurately track the progress of each project. This information can be used to set future budgetary needs, identify potential cost savings opportunities, and improve overall efficiency and profitability. With this powerful tool, businesses can quickly and easily gain control over their finances.

By using the estimating, time tracking, and job costing features of QuickBooks Desktop, businesses can make better decisions regarding their projects by having a real-time understanding of costs. Businesses can also create estimates for future jobs, allowing them to plan accordingly. This helps businesses save time and money while also delivering projects on schedule. In addition, the built-in reporting feature of QuickBooks Desktop helps business owners understand the financial impact of their decisions and plan for future ones accordingly.

Estimating, time tracking, and job costing in QuickBooks Desktop is an essential tool for businesses that want to streamline their operations. With this powerful tool, businesses can gain the insight they need to make informed decisions and improve their bottom line.

Writing checks and letters in QuickBooks Desktop is an efficient way to manage your business finances. You can easily create checks, invoices, quotes, and purchase orders with the QuickBooks Desktop software. In addition, you can print or email letters directly from within the program.

The writing letter feature in QuickBooks Desktop gives you the ability to customize your letters with formatting and text, store templates for future use, and print them on pre-printed stationery. This makes it easy to communicate with customers, vendors, or other contacts in a professional manner. You can also quickly fill out the necessary fields such as company name, address, contact information, terms of payment, and more.

With QuickBooks Desktop, you can save time and money by eliminating the need to manually write letters. Whether you're communicating with customers or vendors, QuickBooks Desktop makes it easy to send professional, customized letters in a fraction of the time. It's an invaluable tool for streamlining your business operations and enhancing customer service. There's no need to worry about handwriting mistakes or misspelled words - QuickBooks Desktop will help you create polished, professional letters quickly and easily.

Public instructor-led QuickBooks course prices start at $435 per student. Group training discounts are available.

Self-Paced QuickBooks eLearning courses cost $250 at the starting point per student. Group purchase discounts are available.

A: If you are wondering what QuickBooks skills are important to learn, we've written a QuickBooks Skills and Learning Guide that maps out QuickBooks skills that are key to master and which of our courses teaches each skill.

Read Our QuickBooks Skills and Learning Guide

A: While anyone with a high school diploma can technically become a professional bookkeeper, employees who want to provide exceptional service to their employers should learn skills relevant to the profession. Formal education in the form of higher-level math and accounting classes and training in software like QuickBooks can increase competency and lead to professional certification. National organizations and companies offer certification for bookkeeping and QuickBooks software proficiency, and both should be sought by bookkeepers who want to excel in their field. QuickBooks certification can be achieved in a day, while bookkeeping certification may take longer.

More Information on Becoming a QuickBooks Certified Bookkeeper.

A: QuickBooks certification is a credential that employees get to prove their proficiency with the bookkeeping software of the same name. An employee who wants to get certified can study up and take a test offered at a certified testing center or through an approved organization. Costs for certification can vary depending on the training classes taken and other potential fees. The length of time it takes to become certified will depend on which organization you choose to be certified through and how long you take to complete the test.

More Information on the Investment Needed to Get QuickBooks-Certified

A: QuickBooks is an essential piece of accounting software that is a favorite of bookkeepers, business owners, and employees who work with a company’s financials. While several different software versions exist, each iteration of the program streamlines bookkeeping duties by offering multiple, automatic accounting functions that can increase the profitability of a business. In essence, QuickBooks can keep a business on track financially by providing up-to-date reports based on sales, expenses, inventory, and other finance-related data.

More Information on What QuickBooks Is and How it Works

A: QuickBooks Pro and QuickBooks Online are two of the most the popular versions of the QuickBooks brand of accounting software. QuickBooks Pro, a desktop version of the software, is a favorite program of small businesses. Though similar, QuickBooks Online emphasizes mobile access to bookkeeping data, requires an Internet connection to function, and offers fewer features than QuickBooks Pro. Using QuickBooks Pro comes with a variety of benefits, including a lower overall cost and more data management flexibility.

More Information on What QuickBooks Pro Is All About

A: How easily you understand QuickBooks can depend on your familiarity with the program, your knowledge of basic accounting principles, and the version of the software that you intend to use in your office. While several free QuickBooks learning resources exist, you can make learning QuickBooks easier by taking high-quality courses that correspond with your particular skill level. Generally, these classes can be completed within a few days or less. Using a free Online or QuickBooks Desktop tutorial is usually a slower way to learn for most people. When learning QuickBooks, you can bring a live teacher to your work site, get the skills you need through distance learning classes, or opt for self-paced online courses, which can be more convenient for those with tricky schedules.

More Information on How Hard it Is to Learn QuickBooks and Where to Get Training.

A: QuickBooks can be easy or challenging to learn, depending on your accounting experience and your familiarity with similar programs. Generally, basic functions, like creating, sending, and paying invoices, should be simple to pick up, but QuickBooks training can help employees master more advanced features. While free options exist, enrolling in paid training courses taught by experienced professionals can offer individuals the best educational outcomes. Free QuickBooks tutorials can be found online, however, we only offer paid training services by professional QuickBooks live teachers or eLearning videos.

More Information on Learning QuickBooks

A: It's possible for students to teach themselves how to work with QuickBooks, but it's usually best to find a learning resource that will guide you through lessons in an organized manner. Tutorials, training videos, websites, and reference materials can all address specific QuickBooks topics, but a comprehensive learning experience can be required for beginners to understand the program as a whole. For those who want to avoid studying in a traditional classroom, signing up for a self-paced course online can be a great way to master the program's common features and functions.

More Information on Teaching Yourself How to Use QuickBooks

A: Students can learn QuickBooks online using a variety of methods, from reading tutorials to taking online courses that include hands-on practice. The right option for you will depend on your current level of proficiency with this software, your professional goals, and your learning style. Generally, signing up for online classes is the best way to learn how to use QuickBooks, but you'll still need to decide whether you prefer live or asynchronous instruction.

More Information on How to Learn QuickBooks Online

A: To successfully learn how to use QuickBooks Online, students must first identify the version of the software that they'd like to understand and determine what they want to accomplish by employing it. Beginners would do well to sign up for courses designed for novices so they can pick up the fundamentals, such as basic features and functions and how to navigate the software. Since QuickBooks Online can be challenging for novices, courses that are taught by live instructors tend to have the best educational outcomes for new users.

More Information on Learning QuickBooks Online as a Beginner

A: While several types of professionals can use common accounting software to manage their finances, self-employed individuals may find it challenging to identify a program that meets their unique business needs. QuickBooks Self-Employed gives those who work for themselves the ability to easily manage and track their finances for tax filing purposes. With this software, the self-employed can track mileage, maximize deductions, fill out Schedule C forms, plan quarterly tax payments, and more. The more technical features available in QuickBooks Online can help self-employed business owners prepare for growth and expansion.

More Information on Using QuickBooks for Self-Employed Professionals

A: The differences between QuickBooks Online and QuickBooks Desktop can be substantial, and the right choice for you will depend on your type of business and how you intend to use the software. QuickBooks Online can be an ideal solution for small-business employees who work remotely, need app integration, and appreciate a monthly subscription model. In contrast, QuickBooks Desktop may be your perfect software solution if you do corporate work, want to download the software to your desktop computer, or need to track inventory and produce detailed reports. Regardless of the specific software version that you choose, taking our classes can teach you essential QuickBooks skills.

More Information on QuickBooks Online vs. QuickBooks Desktop

A: Choosing the best version of QuickBooks can be a challenging task for novices, but it can come down to understanding your professional and personal needs. When selecting a QuickBooks solution, consider the size and type of your business, whether you need to track or manage employees or inventory, and your need for specific features like app integration, data backup, and technical support. The answers to these basic questions can often point you in the right direction. To get the most out of QuickBooks, consider signing up for our hands-on training courses.

More Information on Which QuickBooks Version Is Right for You

A: We teach both QuickBooks Online and QuickBooks Desktop Editions in both our instructor-led live classes and self paced courses. The most popular courses are for QuickBooks Online, as more users migrate to the cloud.

A: Sample topics covered in our QuickBooks Online and Desktop lessons include, but are not limited to:

• QuickBooks Online version
• QuickBooks Desktop version
• Bank related transactions
• Sales receipts
• Revenue vs. expenses
• Working with lists
• Chart of accounts
• Customers (clients)
• Vendors (bills)
• Paying bills
• How to access reports
• Managing users
• Reconcile bank accounts
• Credit card accounts
• How to manage initial setup
• Types of transactions
• Click each course title to view all topics...

A: No, we do not offer any free QuickBooks courses. Certstaffix Training is a professional training organization that works with companies and individuals. Many free QuickBooks online tutorials may be found on sites like Youtube if you need to learn only very targeted QuickBooks topics.

A: The QuickBooks chart of accounts is a listing of all the major account categories found in a company. The chart of accounts is used as the backbone for creating financial statements, and it's also necessary for setting up your company file in QuickBooks. Each category in the chart of accounts (example: marketing or supplies) corresponds to a different section on the income statement and balance sheet.

A: No, we do not offer support or consulting for QuickBooks. Please contact Intuit Inc directly for all support needs. We only offer live online and onsite classes or an eLearning course bundle. You may customize and tailor a live course if you have a group at your company (the schedule and lessons).

A: While we do not offer any free training or tutorials, you can find many QuickBooks Desktop video tutorials featuring video on Youtube for targeted topics and tasks. Here is a list of 46 QuickBooks tutorials to check out to get you started.

A: QuickBooks is one of the most popular accounting software programs on the market. According to a recent survey, QuickBooks is used by nearly 80% of small businesses. If you're thinking about starting a career in accounting or bookkeeping, becoming QuickBooks certified can give you a significant advantage.

So, what does it mean to be QuickBooks certified? QuickBooks certification is formal recognition from Intuit, the company that produces QuickBooks, that you have demonstrated a certain level of proficiency with the software. To become certified, you must pass a series of exams administered by Intuit.

While no guarantee becoming QuickBooks certified will lead to employment, it can certainly give you a leg up on the competition. Many employers prefer to hire candidates who are certified, and some companies may even require certification for certain positions. If you're looking to start or advance your career in accounting or bookkeeping, becoming QuickBooks certified is worth considering.

A: Yes, you can take a class to learn QuickBooks. There are many different providers of QuickBooks training, including Certstaffix Training, so you should be able to find one that meets your needs and budget. Some providers offer online courses, while others offer in-person classes. We offer both live online, self-paced eLearning and onsite in-person QuickBooks classes for groups. You can also find many helpful resources online for learning QuickBooks such as tutorials and articles.

A: There are many ways to learn QuickBooks, and the best way for you will depend on your learning style and needs. If you want to learn at your own pace, QuickBooks training books and online tutorials can be great options. If you prefer more structured learning, QuickBooks classes or private tutoring may be a better fit. Ultimately, the best way to learn QuickBooks is the method that works best for you.

A: As a bookkeeping and accounting software, QuickBooks is packed with features and functionality that can be extremely helpful for businesses of all sizes. However, in order to get the most out of QuickBooks, it’s important to have a good understanding of the various features and how to use them.

Here are some of the top QuickBooks skills that can be extremely helpful for businesses:

Top QuickBooks Skills

1. Setting up QuickBooks Online – One of the most important QuickBooks skills is knowing how to set up QuickBooks Online correctly. This includes creating company files, adding users, setting up preferences, and more.

2. Managing Accounts & Transactions – Another important skill is knowing how to manage accounts and transactions within QuickBooks. This includes tasks like recording sales, invoicing customers, paying bills, and more.

3. Reporting & Analytics – QuickBooks also offers a number of powerful reporting and analytics features that can be extremely helpful for businesses. This includes the ability to generate income statements, balance sheets, and other financial reports.

4. Advanced Features – There are also a number of advanced features that can be accessed in QuickBooks, including inventory management, time tracking, and project management. These features can be extremely helpful for businesses that need to track different aspects of their operations.

5. Integration with Other Systems – QuickBooks can also be integrated with other business systems, such as CRM software or eCommerce platforms. This integration can make it easier to manage customers, sales, and other data across different systems.

QuickBooks skills are essential for businesses of all sizes. By understanding the various features and how to use them, businesses can get the most out of this powerful software.

QuickBooks Blogs

• The QuickBooks Blog - Intuit
• Nerd Enterprises by Seth David
• AccountingDepartment.com by Bill Gerber

QuickBooks User Groups

• Meetup.com QuickBooks Users Group

QuickBooks Online Forums

• QuickBooks help, tips, and tricks - Reddit
• QuickBooks Q & A - Intuit.com
• QuickBooks Forums