How to Use MS Project

Posted on 08/17/2023 by Niko Venev

Learning how to use Microsoft Project is a goal that every prospective project manager should have. With a few basic skills in hand and knowledge of training resources, successful project management is an achievable goal, even for beginners.


       

Live Microsoft Project Instructor-led Courses

Course Title Length Price (USD)
Project - Level 1 1 day $350
Project - Level 2 1 day $350
Project - Combo (Levels 1 & 2) 2 days $625
       

Self-Paced Microsoft Project eLearning

Course Title Length Price (USD)
Project 2016/2019 eLearning Bundle 6 courses $300
Project 365 eLearning Bundle 6 courses $300
Project 2016/2019: Part 1 - Beginner 5 courses $150
Project 2016/2019: Part 2 - Advanced 5 courses $150
Project 365: Part 1 - Beginner 5 courses $150
Project 365: Part 2 - Advanced 5 courses $150

Creating Projects

To learn how to use Microsoft Project, you'll first have to understand how to create projects. This can be easily accomplished by accessing the option under MS Project's File menu. By default, the project will be untitled, but you should name it something specific to differentiate it from any other projects that you may have. If you prefer, you can create a project and assign someone else to be the project manager. You can also change the dates associated with the project to better reflect your current timeline.

 

Adding Tasks

Your project should be filled with tasks to help you visualize the steps toward completion. Locate the feature in your particular software version that allows you to add new tasks. Type an individual task's details, then press enter. Then, repeat the process until all of your tasks are listed.

You can simplify using Microsoft Project by taking advantage of features that make it easier to understand the parts of a project at a glance. For example, you can make your tasks easier to read and reference by using the "Indent Task" function. As the name implies, this tool allows users to establish hierarchies of tasks through indentation. It can be particularly useful when managing large or complex projects that require careful organization. And, to save time and streamline tasks, you should consider using Microsoft Project's customizable templates, which can help you manage budgets and stay on schedule.

You can also use task dependency features when you're using Microsoft Project to link tasks and demonstrate relationships. Linking connects tasks together and can easily show you how changes to one task will influence the trajectory of another. For projects on tight schedules, task dependencies can be a great feature that helps keep projects focused and moving forward. Task-linking can be great for planning and envisioning how your project will end.

 

Assigning Tasks

Your project's organization can depend on clearly assigning tasks. Associate the names of your project's team members with tasks to delegate duties. Add relevant task details, like their anticipated duration, or designate them as milestones. If you need to include more information, consider adding columns devoted to specific task details.

 

Choosing the Right View

An important part of successfully using MS Project is choosing the project view that best suits your needs. While most users find the default Gantt chart view suitable, you can change project views to calendars, timelines, or tables. You can also export a project to other programs, like Word, Notepad, or Excel. If you'd like a tangible format, you can print your project. For a more accessible version, you can share the project with your team members online.

 

Tips for How to Learn How to Use Microsoft Project

Look for Guides Dedicated to Your Particular Product

Beginners who are interested in learning how to use MS Project should be aware that this software comes in different forms, including Microsoft Project for the Web, Microsoft Project Online, and the Microsoft Project desktop version. Make sure that you're learning from resources that cover the version that you use; if you don't, you may waste time and end up frustrated.

Learn How to Use Microsoft Project From a Knowledgeable Professional

Microsoft Project is one of the more complex pieces of project management software on the market, and since it provides users with almost limitless tools to perform project management tasks, it can be tough to master on your own. That's why it's smart to learn from an instructor who can walk you through everything you need to know and help you learn as efficiently as possible. At Certstaffix Training, we've created effective MS Project courses that teach both beginner and advanced skills. Whether you want to learn basic techniques, like building a task list or setting up resources, or get training on more involved features, such as fine-tuning scheduling, one of our live instructors can guide you toward your goal of using MS Project like a professional.

Refer to Microsoft's Guides to Refresh Your Memory

If you forget something later on and need to jog your memory, the software's Help Center can help you remember how to use MS Project. It's categorized by topic and includes videos as well as answers to common questions.

If you're ready to get started learning Microsoft Project, sign up for one of our on-site or online training classes today. We can equip you with the skills you need to get ahead!

 




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Public instructor-led Microsoft Project course prices start at $350 per student. Group training discounts are available.

Self-Paced Microsoft Project eLearning courses cost $150 at the starting point per student. Group purchase discounts are available.







 

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